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by John Nash
Today many organizations put a great deal of emphasis on implementing mature project management processes and standards. Project management has evolved over the last 10 years and is being implemented in almost every organization of the developed countries.
There are some certain steps in every project and particular phases that each project goes through, such as initiation, planning, design, development, testing, and implementation of the project according to the plan. These are the phases you will have to go through whether you own an IT firm; manufacturing unit or an architecture and designer company, each of these require a project manager(s) to be in charge.
The project manager is ultimately responsible and liable for the overall accomplishment of the project itself and will be accountable for ensuring that objectives or goals are met on time and on budget, and that results are traceable back to the original requirements.
A project manager needs to posses a variety of qualities if he or she is to successfully attain the project’s goals and gain respect as a project manager. The project manager is accountable for resource planning and developing schedules. Cost, time, and budget estimation are also primary areas to cover. Project managers need to be skilled at conflict resolution, be able to determine and capture any undeclared requirements and/or assumptions, ask penetrating questions, and be emphatic, competent, and enthusiastic.
A project manager should possess a variety of excellent communication skills. With vision of wisdom, the project manager must accomplish all the assigned tasks in the stipulated time. These kinds of tasks include the timely completion of the project according to the schedule and with the limits of the budget assigned. Any company can face a disaster if the project manager is incompetent, and the company may lose substantial possible gains.
Project managers should plan things to get the work done per the basline project plan and project schedule. The team should be competent and loyal to the project manager to ensure that they do their jobs with dedication. The proper job assessment for each member of the team and their accomplishments as per the tasks assigned to them are the main requirements of the position. The scrutiny of funds arrangements and the presentation of all paraphernalia installed with in the project are also fundamental for the project manager.
Building a strong and respectable character of the overall team and its individual members is also the responsibility of the project manager. Project managers should consider also appointing an assistant project manager in order to keep the process running even in his or her absence. This second-in-command project manager shall also assist in managing the details of schedule, cost, and scope. Project managers must set a code of conduct so that a discipline could be observed in the departmental functions of the project. To increase motivation throughout the team, special point and awards campaigns should be launched to achieve the goals in time.
Keeping the team motivated and in high spirits is a tough job, but the skilled and experienced project managers do it with quite ease. They believe in team work and give due acknowledgment to the team members who are providing excellent performance and contribute a great deal of value in each project phase. Such productive team members are the essence of any project.
About the Author:
John Nash is a project management expert and has written many books on this subject.
